Gazetted Entitlement Wing
Organisational set up
Gazetted Entitlement wing is responsible for the fixation of pay, issue of pay/leave salary slips, maintenance of history of service/service cards of the Gazetted officers of Kerala State including All India Service Officers working in connection with the affairs of the State, Constitutional and Statutory authorities such as Governor, High Court Judges, Ombudsman, Chairman and Members of Kerala Public Service Commission, Commissions and Committees of Inquiry etc. Salary and allowances of non-officials such as Ministers, Speaker, Deputy Speaker, MLAs, personal staff of Ministers etc. are also authorized from this office. Since the service records of the Gazetted officers are maintained by Accountant General, the initial processing of their pensionary benefits is also done by this wing.
There are 36 sections to deal with the service matters of around 43000 Gazetted officers. Four sections functioning in Thrissur Branch deal with public works and irrigation departments and 1 section functioning in Ernakulam branch deals with Animal Husbandry department. One section functioning in Kottayam branch deals with the entire Technical Education department. All officers drawing salary in the revised scale of pay of Rs.10790-18000 (Rs.6500-10550 in pre-revised scales) and above are treated as Gazetted officers, unless such posts are included in the Subordinate Services. Thirty sections functioning in the Main Office, Thiruvananthapuram, deal with the gazetted officers of the remaining departments.
General Principles and Procedures for Authorization of pay and
The responsibility for the authorization and check of pay and allowances rest with the Accountant General (A&E). Consequently the duty of maintaining the connected records, registers, leave accounts etc., and issuing of pay slips, leave salary certificates, countersigning of last pay certificates etc in respect of Gazetted Government servants will devolve on the Accountant General (A&E).
Claims of Gazetted officers requiring authorization from Accountant General fall under the following main categories.
- Pay and allowances including arrears of pay and allowances
- Leave salary including surrender leave salary
- Reimbursement of medical allowances
- Special allowances viz. uniform allowances
Pay slips/fresh pay slips/revised pay slips required on the following
New pay slips – new appointment, appointment for limited period, Contract
| appointmentFresh pay slip- |
- Whenever increment granted/stopped
- Whenever crossing efficiency bar
- Whenever there is change in pay other than that due to increment.
- Whenever one passes from one overlapping time scale to other.
- Whenever one is appointed to a temporary posts or reverted therefrom
- Whenever an officer proceeds on leave of any kind or returns therefrom
- Whenever the officer is transferred from one post to another involving change of designation, even if there is no change in emoluments.
| The Gazetted officers can draw pay and allowances (except leave salary) without |
| pay slip for 3 months as indicated below.|
Mode of payment
As a general rule, payment of pay, leave salary and allowances of Gazetted officers is arranged by the Accountant General either at the treasuries or through other disbursing officers like public works/forest divisional officers.
Claims requiring pre-check
In case of belated issue of pay slips for increments which do not depend on passing of tests, completion of probation etc., but are delayed for routine reasons, the officer will be eligible to draw arrears on account of enhanced rate of TA, if any, from the date of such increment. But the arrears will require pre-check.
Documents required for issue of pay slips
On first appointment to Gazetted post (Direct recruitment)
On promotion from non Gazetted to Gazetted post or from a
| Gazetted post to another Gazetted post|
For appointments by promotion to selection posts, Govt have imposed ban on making temporary promotion from 1/10/1998. The ban on temporary promotion was subsequently lifted up to 30/6/2001 and therefore ban on temporary promotion under Rule 31(a)(i) of KS & SSR 1958 is in force from 1/7/2001. No temporary promotion is admissible from 1/7/2001 unless orders are issued in relaxation of ban on temporary promotion.
In the case of appointment by promotion every person shall be on probation for a period of 1 year of duty within a continuous period of 2 years. Regulation of increments has to be done in terms of provisions in Rule 37B(b)(ii) in the case of regular promotion\ on regularization of temporary promotion made under Rule 31(a)(i) of KS & SSR 1958. The first increment in the scale of pay of promotion post shall be drawn only w.e.f the date on which he is declared to have completed his probation. However, higher pay consequent on refixation of pay due under normal rules can be allowed during the period of probation.
On transfer (within the state)
On transfer (outside the state)
On holding additional charge
While proceeding on leave
While returning from leave
While on deputation/foreign service
On provisional / contract appointment.
Nomination for DCRG.